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Documentation and updating during operation

Systematic compilation of the graphics and calculated results of the object

In the context of preparing a project (design), we will produce the necessary calculations and/or graphical documentation for you. The project will be implemented on the basis of this documentation.

For various reasons, deviations from these documents may occur when the plans are executed. These amendments / deviations need to be adequately anchored in updated calculations and/or graphical documentation. In order for the current version of calculations and/or graphic documents to be available when the project is completed, it is important to carry out a systematic compilation of the graphics and calculated results. These properly compiled documents form an important working basis for the operator for any later/subsequent actions performed on the object in question.

Complete documentation for the installation

(as-built drawings, floor plans, process flow diagrams, test certificates etc.)

In carrying out a project, several companies are usually involved in the supply and installation of systems / subsystems from various manufacturers. The individual systems / subsystems each have associated documentation (such as an operator's manual, lists of replacement parts, illustrations, etc.).

These documents are required for operating the system / subsystem (such as information on correct operation), for servicing and maintenance measures (such as information on mandatory maintenance cycles, scope of maintenance, etc.), and for potential modifications to the object.

We will compile all of this documentation for you in a logical and complete manner.

Operating instructions and maintenance schedules

After a project has been implemented, it is important for the operator to receive documentation which comprehensively explains correct operation of the system / subsystem. In addition, proper operation of a system / subsystem demands full compliance with the manufacturer's specifications in regard to maintenance (scope of maintenance, maintenance cycles).

Building on the documents provided by the manufacturer(s), we will draw up operating instructions and maintenance schedules in accordance with the requirements of the object. 

Plans for escape and rescue routes

In order to achieve fast and orderly evacuation of a building in the event of a fire and/or other emergency, it is absolutely vital for the people inside the building to have a sufficient awareness of the escape and rescue routes within the building in question. It is also necessary to specify the most important parts of the code of conduct in the event of an incident.

An important tool for this is the creation of escape and rescue plans. These enable quick visual identification of escape and rescue routes and impart the most important elements of the code of conduct. Escape and rescue plans should be displayed inside buildings in easily visible locations. The operator is responsible for ensuring that escape and rescue plans are kept up to date; in other words, they must be checked by a qualified individual at least once every 2 years.

We produce escape and rescue plans for you with expertise. 

Ground plans for use by the fire department

Ground plans for use by the fire department and their associated texts are extremely useful tools for firefighters in the event of an incident. Ground plans for use by the fire department make use of established symbols to indicate peculiarities and hazards in the local terrain and within buildings. Firefighters must be able to glean the following information from the plans (for example): 

  • the position of the building on the property
  • accessibility of the building (access from public spaces)
  • the location of the fire alarm control panel (where appropriate the position of the fire department control panel, fire department display panel, fire department key safe, activation element)
  • the location of the fire department hard-standing and movement areas
  • the location of water-connection points for fire-fighting (such as hydrants, tanks, fire ponds)
  • the location of building entrances and exits
  • the location of stairwells
  • identification of areas containing particular hazards (e.g., rooms where extremely, highly, or inflammable substances are stored; rooms with explosive substances etc.)

Plans for the fire department include:

  • layout plan
  • floor plan(s)
  • special plan(s)
  • additional text explanations (text in the plan that gives information about the structure, key contacts, possible hazardous areas, etc.)

The operator is responsible for ensuring that ground plans for the fire department are kept up to date (checked by a qualified individual at least once every 2 years) and that these are provided to the relevant fire department or fire prevention organization.

We have already produced the necessary ground plans for the fire department for a number of structures and would be happy to assist you with your particular case.

Explosion protection document

Irrespective of the number of employees, the employer has a duty (see section 3, German Ordinance on Industrial Safety and Health – BetrSichV) to ensure that an explosion protection document is created and kept up to date (see section 6, BetrSichV). It must be clear from the explosion protection document

  • that explosion hazards have been identified and assessed,
  • that appropriate precautions have been taken so that the goals of explosion protection are fully met,
  • which areas have had zones established for them (zone 0, zone 1, and zone 2, and/or zone 20, zone 21, and zone 22),
  • which areas are subject to the minimum requirements in annex 4 of the BetrSichV.

An explosion protection document should be completed in each case before starting work and should be revised if modifications, extensions, or alterations are made to the work equipment or work flow.

We have already produced explosion protection documents for a number of properties and would be happy to assist you with your particular case.